Creating time for you to spend with your clients
Your focus should be on your clients, so whatever the need, let our Virtual Services Solutions team take on your ‘Back-office’ or project support functions for you.
Let us create 1 day in every week by simply handling your email
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Hours per day you spend on filtering your email
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Hours per week
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Time saved using a Coteq Virtual Assistant
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Whole day saved per week
So how can we free up so much of your time?
The ‘2 hours a day’ you currently spend is now compressed into a single 1/2 hour catchup call with your Coteq Virtual Assistant saving you that ‘valuable’ day in every week
“Create an extra 20% of working time every week”
This can be even more valuable when you take your well earned break on leave.
Your Coteq Virtual Services assistant can handle your email while you are relaxing, which not only gives you peace of mind that any critical contact will be dealt with, but that it also prevents that ‘1000 unanswered email trawl’ on your return.
The Yin and Yang of using the Virtual Services team
The ‘Yin’
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No PAYE, NIC, Pension and handling (HR) costs
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No computer hardware/Mobile costs
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no heating, lighting, stationery costs
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Space saving i.e. through remote working
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Total flexibility on time used per day/week and when
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Expandable function i.e. if more time required, more virtual assistance can be employed (with all the above flexibility)
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Payment of services used only i.e. no payment of holidays, sick pay etc
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Fully insured company (Public and Employer liability cover)
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Coteq Solutions GDPR policy in place
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Coteq Solutions Health and Safety policy in place
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Coteq Solutions PAYE employees therefore no IR35 issues
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Coteq Solutions is a UK based company with experience of large and small British businesses.
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Member of the FSB
and the ‘Yang’
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Not working within office team environment i.e. contactable through Phone/web/post routes
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Integrating a VA into a team is percieved to be harder, but with modern technology this is far from insurmountable and we actually find Microsoft Teams / Skype provides sufficient ‘physical’ visibility for this to not be an issue. (larger companies are now insisting on this to cut costs of meetings i.e. travel to/from)
Some of the many other functions we can cover to create yet more time for you
Administration / Personal assistant tasks:
• Typing up notes
• Forum commenting/monitoring
• Data entry
• Creating/editing/formatting templates and guides
• Chasing outstanding invoices (prior to legal intervention)
• Diary/calendar management – scheduling meetings, syncing with devices, adding upcoming events
• Email management – detox/labels/filters/folders
• Researching/making travel and accommodation arrangements
• Transcription
• Collating business cards into an Excel sheet for uploading to CRM or address books
• Writing/editing/formatting reports and presentations
Social media handing:
• Social media set up/training/maintenance/scheduling
• Setting up LinkedIn groups
• Facebook, Twitter or Google ads – creating, monitoring and analysing
• Gmail set up and training
Other project support functions:
• Project planning
• Event coordination – venue finding & confirmation/collating attendees & documents/on-site support
• Creating/updating/maintaining databases and CRM
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